In last week’s article, Motivating through Recognition, I discussed the importance of recognizing employees as a form of gratitude and a teaching tool. One of my suggestions was to personalize the recognition, to make it more meaningful for the person receiving it. This week, I’d like to share the guidelines I follow when setting up a recognition program that helps make it meaningful.
Do you even need a recognition program?
It’s OK to ask if it’s necessary, but ask yourself these questions:
- Is recognition happening consistently?
- Can others learn by example?
- Do your employees FEEL like they are being recognized?
If each answer is not an immediate “yes” – then putting a recognition program in place could reinforce those behaviors until they become habit and are happening organically and consistently.
Is recognition sustained?
There is nothing worse than starting a great recognition program, making a few people feel really special, and then having it be forgotten or lost to other priorities. Having a process that is open and communicated will ensure recognition is sustained.
Here are some questions to ask about any process you set up:
- Is it explicit that leaders look for opportunities to recognize as part of their normal routine?
- Is recognition documented, staying with employees for future opportunities like promotion or annual evaluations?
- Do employees know what your form of recognition looks like?
- How is recognition shared with others so that they can learn from it?
Answering these questions can help lead you down a path to determine if your recognition program is sustainable, purposeful and deliberate.
Is recognition personalized?
Many companies use employee profile systems to allow for staff to express their personal preferences, whether it’s their favorite coffee order, their hobbies or any other information which you can use to personalize the recognition experience if they are to be recognized and thanked for a job well done.
A couple of low/no budget examples:
- For an employee who likes to read, maybe instead of a traditional thank you card, you create a fun ‘thank you’ bookmark.
- To recognize someone who takes a regular “coffee break” maybe you can accompany them to get their favorite coffee drink.
- For someone who offers ideas at meetings, maybe providing some one-on-one time with decision makers so they know their ideas are being listened to.
By learning from and listening to your team members, you have the opportunity to personalize your recognition.
Is recognition fair?
People who are consistent high performers may get recognized multiple times, and you don’t want to play favorites, but it’s not true recognition if everyone “gets a turn” regardless of their contribution.
Here are a couple of ways I look to balance recognition:
- Recognizing an improvement rather than an absolute contribution.
- Recognize someone who was able to think outside their normal boundaries for a solution.
- Recognize someone who is consistent and dependable.
If you have no reason to recognize an employee, you should consider whether they need coaching to get the behaviors you want to reward. The communication, attention, consistency, and support you provide will likely make a significant difference in their job performance.
Recognition connects people
People want to feel connected to people and personalizing recognition helps build relationships. In thinking about recognition, remember that not everything happens naturally and sometimes you have to be deliberate. By creating a program that is sustainable, consistent, personalized, and fair, you can ensure that your employees feel appreciated and valued.